The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 
No fee
The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicant’s bank accounts.
The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
REGIONAL PROJECT OFFICER (EPIDEMIOLOGY)
BACKGROUND
This position is located in the United Nations Office on Drugs and Crime (UNODC), Country Office in Nigeria (CONIG). The National Project Officer Epidemiology will contribute to activities in the framework of the project “Support to ECOWAS Regional Action Plan on illicit drug trafficking, organized crime related to it and drug abuse in West Africa”. The incumbent will work under the direct supervision of the Programme Coordinator and overall guidance of the UNODC Representative.
DUTIES AND RESPONSIBILITIES
The incumbent will perform the following tasks:
Liaise with key national counterparts, stakeholders and resource persons, as well as with bilateral and multilateral partners involved in epidemiological research and data collection related to extent of drug use, drug dependence and treatment demand, drug related morbidity including HIV and AIDS and other indicators as relevant;
Provide technical assistance to the counterparts on data collection in the field of epidemiology of drug use and health consequences and other areas as relevant;
Closely collaborate with the relevant Sections and Branches at UNODC (Country office, Regional Office and at Statistics and Surveys Section, Research and Trend Analysis Branch and Drug Prevention and Health Branch at UNODC Headquarters);
In the substantive field of epidemiology, prepare costed annual workplans, ToRs for recruitment and contracting of consultants and subcontractors, as well as detailed plans for training courses, seminars, workshops, meetings and for provision of equipment in the country when required;
Contribute to the identification of national and regional implementation partners in the and solicit their support for implementation of project activities, contribute to regular communication with national and regional counterparts and project partners;
Monitor the implementation of grant components of the projects;
Assist in the preparation of documentation on epidemiology of drug use and health consequences including HIV/AIDS, and analyze and collate papers and reports, including background materials, documentation on training courses and meetings, data for evaluation, briefing notes, working papers etc., of the project activities in the country;
Carry out general administrative arrangements for the project component of epidemiology, including preparation of funding requests and briefs, project progress and implementation delivery rate reports, as well as liaise with regional, national and donor authorities, UN agencies and other international and regional organizations;
Act as an additional resource person and /or moderator in regional workshops, seminars, training courses and meetings in the substantive field of epidemiology;
Contribute to and participate in meetings and national events related to epidemiology of drug use including data collection, research and monitoring as well as on drug use prevention, drug dependence treatment and care;
Perform other tasks and assignments as necessary.
Competencies
Professionalism: Knowledge of approaches, tools, and methodologies in drug epidemiology essential to planning and executing effective drug use monitoring systems and setting up of national Drugs Observatory; ability to produce a variety of written communication products in a clear and concise style;
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently;
Team Work: Works collaboratively with colleagues to achieve organizational goals. Places team agenda before personal agenda. Supports and acts in accordance with final group decisions. Solicits inputs by genuinely valuing others’ ideas and expertise. Is willing to learn from others.
REQUIRED SKILLS AND EXPERIENCE
Education:
Advanced university degree (Master’s or equivalent) in health, human or social sciences (epidemiology, public health, psychology, medicine, social work,) or related studies in combination with qualifying experience.
Experience:
Essential: Experience in epidemiology or public health. Minimum of 5 years of professional work.
Desirable: Work in the field of drug epidemiology, drug monitoring systems, and health system data collection treatment or drug demand reduction policy, HIV/AIDS prevention and care, , programme management experience (with UN or other international organizations) will be an asset. Previous work experience or collaboration with UN environment would be an asset. Experience and knowledge of the West African context and of the Senegalese context would be an advantage.
Languages:
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (and preferable French) both oral and written is required;
Knowledge of other UN official languages is an asset.
FINANCE AND ADMINISTRATIVE ASSOCIATE
BACKGROUND
This position is located in the United Nations Office on Drugs and Crime (UNODC), Country Office in Nigeria (CONIG). Under the general supervision of the Programme Coordinator of the project “Support to ECOWAS Regional Action Plan on illicit drug trafficking, organized crime related to it and drug abuse in West Africa”., the incumbent will administrative tasks under the direct supervision of the Programme Coordinator.
DUTIES AND RESPONSIBILITIES
The Finance and Administrative Associate will be responsible for administrative, finance, procurement, HR and logistical support, focusing on achievement of the following results:
Interpretation and implementation of procedures and rules related to administrative, procurement, financial and personnel matters and ensure their compliance;
Administrative support to organization of trainings, conferences, workshops, retreats, study tours, etc.;
Arrangement of travel and hotel reservations, preparation of travel authorizations;
Timely preparation and updating of procurement plans for the Programme;
Preparation of requests with all supporting documents for issuance of purchase orders, contracts, subcontracts and other documents related to procurement of goods and services;
Serving as a focal point in procurement processing for the Programme/Project;
Undertaking joint procurement activities under combined Purchase Orders for stationery, computer hardware, photocopiers; joint contracts for computer maintenance, air-conditioning maintenance, shipping services, etc.;
Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems;
Assistance in proper control of the supporting documents for payments and financial reports for the Programme/Project; payment execution and monitoring payment status;
Processing of financial documentation (vouchers, supporting documents, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed;
Maintenance of Petty Cash;
Preparation and handling the routine correspondence related to general administration, procurement, financial and personnel matters; faxes; memoranda and reports in accordance with UNODC rules and procedures;
Maintenance of files related to personnel, finance, procurement, administrative, logistical, programme/project matters;
Assistance to the Audit and prepare necessary documents;
Monitoring the Inventory Records, maintain the records and files on assets management, distribute the stationery to personnel and provide advice on procurement of goods to avoid unnecessary purchase;
Maintenance of files and records relevant to office maintenance;
Perform other related tasks, as required
Competencies
Professionalism: Sound knowledge and understanding of concepts and approaches relevant to budgetary and financial management; demonstrable knowledge of database administration; extensive knowledge of the financial rules and regulations of the United Nations as well as familiarity with UN policies and procedures as they relate to programme budgeting and financial administration; demonstrable commitment to the values of the United Nations, particularly integrity in daily activities and behaviors; demonstrated professional competence and mastery of administrative processes; ability to perform a range of administrative functions, including event planning and organizing and human resources administration; ability to map out potential risks and make contingencies, as required. Shows pride in work and achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges.
Accountability: Takes ownership of responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Teamwork: Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues within and outside UNODC; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Planning & Organizing: Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; knowledge on how to develop clear goals that are consistent with agreed strategies; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.
REQUIRED SKILLS AND EXPERIENCE
Education:
Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement
Experience:
A minimum of 6years of progressive experience in finance, administration, budget preparation, budget monitoring and analysis are required. Experience in UN/UNDP financial procedures is an asset. Experience in the usage of computers and office software packages (MS Word, Excel, Access, Power Point, MS Publisher, etc) is also required. Experience in ATLAS, FOML and ProFi systems will be considered a plus. Experience of IPSAS and/or IFRS an asset.
Other Skills:
Up-to-date knowledge and practical experience of auditing approaches and practices, especially of public or international institutions is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language, particularly French, is an advantage.
ADMINISTRATIVE ASSOCIATE
BACKGROUND
This position is located in the United Nations Office on Drugs and Crime (UNODC) Country Office in Abuja, Nigeria (CONIG). Under the supervision of the Operations Manager, the incumbent will perform variety of activities relating to office administration and human resources issues in relation to the objectives and sustainability of the UNODC Country Office in Nigeria.
DUTIES AND RESPONSIBILITIES
The incumbent will carry out the following tasks:
Provide substantive support to the Operations Manager for the proper management of UNODC office premises.
Management of Vehicles.
Supervise Clerks/Drivers/Cleaners & Security Guards.
Protocols Work.
Make hotel reservations.
Management of Office Communications.
Support missions and projects for transportation.
Maintain and manage office equipment/furniture and plant.
Prepare ToR/ specifications and requests for the procurement of goods and services.
Lead the physical verification of CONIG fixed assets.
Reconcile the physically verified assets with FOFAR.
Send request to PSB for write-off of old /damaged items or handed over to beneficiaries
Submit annual report of FOFAR to Vienna.
Record staff and consultant’s data.
Regularly update/ maintain data of all staff
Arrange basic and advance security in the field training.
Arrange security briefings for staff and consultants.
Organize Security Trainings for staff
Provide radios and assign radio call signs
Provide UNDSS with Staff and Warden Lists
Keep staff a— of developments relating to security.
Competencies
Professionalism:
Sound knowledge and understanding of UN operations and administrative rules and procedures, including with respect to finances and procurement matters, office asset management and security procedures ; demonstrable commitment to the values of the United Nations, particularly integrity in daily activities and behaviors; demonstrated professional competence and mastery of administrative processes; ability to perform a range of administrative functions, including event planning and organizing and human resources administration; ability to map out potential risks and make contingencies, as required; demonstrated experience in coordinating and supervising operations staff. Shows pride in work and achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges.
Accountability:
Takes ownership of responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
Teamwork:
Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues within and outside of UNODC to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:
Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; knowledge on how to develop clear goals that are consistent with agreed strategies; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.
REQUIRED SKILLS AND EXPERIENCE
Education:
University degree in Business or public administration, personnel administration, social sciences or related field is required.
Experience:
A minimum of 7 years of progressively responsible professional experience in administration preferably in a civil service, NGO, or international organisation environment. Experience in UN financing reporting systems and reporting systems and processes (including ATLAS, FOML and ProFi) a strong asset. Computer literacy, specifically advanced skills in MS Office Suite. Work experience in the United Nations System or European Union -funded projects would be an asset.
Languages:
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required; knowledge of other UN official languages is an asset.
DRIVER
BACKGROUND
This position is located in the United Nations Office on Drugs and Crime (UNODC) Country Office in Abuja, Nigeria (CONIG). The incumbent will be responsible for providing reliable and safe driving services to the Core Project Unit. S/he will also be responsible for providing clerical and administrative support to various project staff and to the CONIG as required, including day-to-day office project work as well as during events such as workshops, meetings, conferences, seminars, and training activities. The driver will be under the overall supervision of the Programme Coordinator and direct supervision of the Finance / Administration Associate
DUTIES AND RESPONSIBILITIES
Provide reliable and secure driving services to the Core Project Unit and CONIG personnel, as required.
Ensure cost-savings through, amongst others, proper use and accurate maintenance of daily vehicle logs.
Ensure proper day-to-day maintenance of the assigned vehicle through minor repairs, timely change of oil, check of tyres, brakes, car washing etc.
Report any mechanical fault in good time for repairs to be carried out and cross check to see that the repairs were well done.
At all time, make sure that copies of vehicle insurance including office directory, map of the city/country, first aid kit and necessary spare parts are available.
Ensure that all immediate measures required by rules and regulations are taken in case of involvement in accidents
Learn and comply with all security requirements, when driving and using the vehicle
Support the project team by providing administrative and clerical support as requested, including in preparing, copying, collating, binding, filing and distributing documents, mail and notifications, as instructed
Provide logistical and administrative support during events and meetings, as required
Support hospitality and orientation support of personnel and other individual, especially of new staff and visitors and guests of the Project Unit and the Country Office, as required
Ensure security and safety at all times especially while driving and respond to radio checks/calls at all times.
Performs other duties as assigned
Competencies
Professionalism:
Basic mechanical knowledge leading to an ability to perform minor repairs of vehicle and also analyze any malfunctions and repairs performed on the vehicle accurately; sound knowledge of the Federal Capital City and its environs as well as good knowledge of some of the main cities in the Federal Republic of Nigeria; basic book-keeping knowledge and understanding, especially with regard to spreadsheets; ease of working in a multi-cultural, multi-dimensional, fast paced environment with competing demands; demonstrates the values of the United Nations, particularly integrity, efficiency, respect for gender and diversity, in daily activities and behaviours; shows pride in work and in assigned role; demonstrates professional competence and mastery of main area of responsibility; is conscientious and efficient in meeting commitments, observing timeframes and deadlines; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Accountability:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks; meets timeframes for delivery of goods, transportation requests, or services to client.
Teamwork:
Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues within and outside of UNODC; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:
Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.
REQUIRED SKILLS AND EXPERIENCE
Education:
Secondary Education, relevant trade test, and valid driving license
Experience:
A minimum of 3 years work experience as driver. Sound knowledge of UN and the Federal Republic of Nigeria driving requirements. Demonstrable skills in carrying out minor vehicle repairs are necessary. Prior experience working as a driver/clerk in an international, national or NGO office is required. Work experience with the UN or other international institutions with stringent accountability rules would be an asset.
Languages:
Fluency in English, with excellent drafting skills, is essential. Knowledge of other main languages in Nigeria would be an advantage
TO APPLY
Click on Job Title below:
FINANCE AND ADMINISTRATIVE ASSOCIATE
DUE DATE: 8 June, 2015
United Nations Office on Drugs and Crime (UNODC) Jobs, Wednesday 27, May 2015
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